Getting Started with Regenemm Voice

Reading Time: 10 minutes
Audience: New Regenemm Voice users

Welcome to Regenemm Voice. This guide walks you through capturing your first consultation, reviewing AI-generated documentation, and exporting notes to your clinical system.

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Quick Start Overview

Getting productive with Regenemm Voice takes about 15 minutes:

1. Account setup (2 min) — Configure your preferences
2. First capture (5 min) — Record a consultation
3. Review & approve (5 min) — Check AI-generated documents
4. Export (3 min) — Send to your clinical system

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1. Account Setup

Configure Your Profile

1. Log in to Regenemm Voice at app.regenemm.com
2. Navigate to Settings → Profile
3. Complete your details:
   • Full name (appears on documents)
   • Provider number
   • Specialty
   • Practice details

Set Your Preferences

Setting	Recommended
Default template	SOAP (adjust per specialty)
Auto-approve	Off (until comfortable)
Document types	Clinical note, GP letter, Patient summary
Export format	FHIR R4 / PDF

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2. Capturing Your First Consultation

Patient Consent

Before recording:

1. Explain — "I use an AI assistant to help with clinical documentation. It records our conversation and generates notes for review."
2. Consent — Obtain verbal or written consent per your practice policy
3. Record — Consent status is logged in the system

Starting a Recording

1. Open Regenemm Voice on your device
2. Select or create the patient encounter
3. Tap Start Consultation
4. Place device where it can capture conversation clearly
5. Conduct your consultation naturally

During the Consultation

Tips for best results:

• Speak clearly and at normal pace
• State key information explicitly (medications, dosages, instructions)
• Don't worry about "perfect" language—the AI handles natural conversation
• You can pause/resume if needed

Ending the Recording

1. Tap End Consultation
2. Wait for processing (typically 30-60 seconds)
3. Documents will appear for review

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3. Reviewing AI-Generated Documentation

Document Types Generated

Document	Purpose
Clinical Note	Medical record (SOAP format)
GP Letter	Referral communication
Patient Summary	Plain-language summary for patient
Care Plan	Action items and follow-ups

Review Workflow

1. Read through each document
2. Edit any inaccuracies (click to modify)
3. Flag sections needing attention (if any)
4. Approve when satisfied

What to Check

• Patient details correct
• History accurately captured
• Assessment reflects your clinical judgement
• Plan matches what you discussed
• Medications/dosages accurate

Making Edits

• Click any section to edit
• Use keyboard shortcuts for efficiency:
  • Cmd/Ctrl + E — Edit mode
  • Cmd/Ctrl + S — Save changes
  • Cmd/Ctrl + Enter — Approve document

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4. Exporting to Your Clinical System

Export Options

Method	Best For
FHIR Integration	Direct EHR sync
PDF Export	Manual upload
Copy to clipboard	Quick paste
Email	External sharing

FHIR Export (Recommended)

If your practice uses Best Practice, Medical Director, or another FHIR-compatible system:

1. Navigate to Settings → Integrations
2. Select your clinical system
3. Complete connection setup
4. Documents sync automatically after approval

Manual Export

1. Click Export on approved document
2. Select format (PDF, Word, or plain text)
3. Download or send via secure email
4. Upload to your clinical system

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5. First 5 Consultations Checklist

Use this checklist for your first week:

Consultation 1

• Explain AI documentation to patient
• Obtain consent
• Complete full consultation recording
• Review all generated documents
• Make at least one edit to familiarise with interface
• Approve and export

Consultation 2

• Try a different patient type (acute vs. chronic)
• Note any vocabulary the AI missed
• Experiment with edit shortcuts

Consultation 3

• Test with a more complex case
• Review GP letter quality
• Check patient summary readability

Consultation 4

• Try different device placement
• Test pause/resume functionality
• Review speed of processing

Consultation 5

• Full workflow without assistance
• Note average time savings
• Identify any template adjustments needed

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Keyboard Shortcuts

Action	Mac	Windows
Start recording	Cmd + R	Ctrl + R
Stop recording	Cmd + Shift + R	Ctrl + Shift + R
Edit mode	Cmd + E	Ctrl + E
Save	Cmd + S	Ctrl + S
Approve	Cmd + Enter	Ctrl + Enter
Export	Cmd + Shift + E	Ctrl + Shift + E

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Troubleshooting

Poor Transcription Quality

Issue	Solution
Background noise	Move device closer, use external microphone
Mumbled speech	Speak more clearly, face the device
Medical terms wrong	Add to custom vocabulary in settings
Speaker confusion	Position device centrally

Processing Delays

• Check internet connection
• Large consultations (>30 min) take longer
• Peak times may have slight delays

Integration Issues

• Verify credentials in settings
• Check your EHR is FHIR-enabled
• Contact support for connection assistance

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Next Steps

Once comfortable with basics:

1. Customise templates — Adapt to your specialty workflow
2. Explore advanced features — Billing codes, care plans
3. Connect integrations — Patient portal, referral networks
4. Train your team — Share this guide with colleagues

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Support

• Help Centre: help.regenemm.com
• Email: support@regenemm.com
• In-app chat: Available 9am-6pm AEST

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Related Resources:

• Template Library Overview
• HIPAA Compliance Guide
• Implementation Checklist